Secretary of CEO office

Job Title: Secretary of CEO office
Location: Jeddah , Saudi Arabia
Job Type:Full Time Employee
Description: Job Summary: The Secretary of CEO Office ensures to manage, control, and coordinate the office and schedules of the Executive Chairman within KSA and GCC or any future location to meet future brand expectations and targets.  Provide central point of contact for Executive Office and channels/directs and guides internal/external inquiries, Documentation and contracts. Coordinate with the Group Companies and Departments, And Executive Offices of Franchisers on behalf of Executive Chairman. Undertake tasks as Required
Responsibilities and Tasks: 
  • Responsible for All company department and related business to CEO
  • Responsible for All related Duties, Agenda, and Communication with CEO Office.
  • Organize and coordinate Executive Chairman’s overall diary. Prepare correspondence and
  • Assist in General incoming/outgoing mail. 
  • Producing reports, composing correspondence.
  • Coordinating appointments and meetings and managing staff calendars and schedules.
  • Perform accurate research and analysis.
  • Arrange different legal cases
  • Manage, save and upload the documents to the cloud and the traditional archive as well.
  • Coordinate arrangements, meetings and conferences as assigned.
  • Record MOM and follow up on tasks completion dates with related departments.
  • Write correspondence, letters and emails.
  • Compile, proofread and revise drafts of documents and reports.
  • Daily record keeping and filing of documents and cases.
  • Prepare reports, presentations and correspondence accurately and swiftly.
  • Create and organize information, and generate reference tools for easy use.
  • Answer and screen telephone calls, and respond to emails, and messages.
  • Manage the busy calendar and meeting’s coordination.
  • Professionally greet and receive guests and clients.
  • Ensure efficient and effective administrative information and assistance.
  • Adhere to any tasks assigned by the CEO.

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Posted in Secretarial