Premises Manager

Job Purpose:

Administratively oversees the Premises Department in all tasks related to the organization and cleanliness of the offices and residences. The Premises Manager handles all requests related to the equipment and maintenance of the ICRC offices and residences. A proven qualification and experience in customer services are required. 

Accountabilities and Responsibilities:

• Responsible to prepare, to process and to archive all the documentation related to internal/external orders, clients’ request, invoice payments etc.
• Assists in the implementation of accommodation’s policy and in the preparation to host international staff
• Participates in determining accommodation and office-space needs and identifies premises accordingly.
• Analyses the set-up of premises, including the passive security measures in place, and proposes corrective measures when necessary. 
• Participates in establishing the lease agreement and negotiating terms.
• Coordinates proper maintenance of all premises and infrastructure.
• Contributes to drawing up the housing policy, monitoring it and maintaining it.
• Deals with relevant external contacts, service providers and suppliers. 
• Coordinates maintenance work carried out by external contractors.
• Supervises and controls expenses and service costs related to premises/maintenance.
• Supervises the ordering or purchasing of necessary material and supplies, in coordination with logistics staff, and maintains related stocks.
• Plans weekly tasks related to keeping the places at a high standard
• Supervises the cleaning teams, make their schedule and monitor performance
• Provides regular training sessions for the cleaning team according to procedures
• Checks and updates inventories of residences (listed & photographed inventories).
• Organizes the purchasing of breakfast items for the Guest Houses according to our internal guidelines
• Keeps track of temporary/daily services and workers
• Updates all databases related to the Premises and keep files organized
• Contributes to specific maintenance projects, dealing with contracts and its’ documentation
• Keeps proper files and statistics.

• University degree or advanced technical certificate or equivalent.
• Fluent command of English and Arabic
• Computer proficiency.